Terms of Service

As a user of this system, you agree to the following obligations:

• Authorization Requirement — You must be an authorized employee of the organization to access and use this system. Unauthorized access is strictly prohibited and may result in disciplinary action.
• Truthful Information — You must provide accurate, complete, and truthful information when submitting special risk allowance claims. This includes:
  • Accurate descriptions of risk-related activities
  • Genuine supporting documentation and evidence
  • Correct dates, amounts, and circumstances of claims
• Account Security — You are responsible for maintaining the confidentiality and security of your account access. Do not share your login credentials with others.
• Compliance — You must comply with all applicable organizational policies and regulations regarding special risk allowances.

Access to the Special Risk Allowance Workflow System is governed by the following rules:

• Corporate Google Account Required — System access is granted exclusively through corporate Google Accounts provided by the organization. Personal email accounts are not permitted.
• Single Sign-On (SSO) — Authentication is handled through Google OAuth integration, providing secure and streamlined access.
• Role Assignment — Your access level and permissions are determined by your organizational role and assigned by system administrators.
• Access Revocation — Access may be revoked at any time by system administrators, particularly upon termination of employment or change in role responsibilities.

The system is designed for specific business purposes and must be used accordingly:

• Internal Business Use Only — This system is intended exclusively for internal organizational use to manage special risk allowance document workflows and approvals.
• Document Management — The system facilitates:
  • Submission of special risk allowance requests
  • Document attachment and evidence upload
  • Multi-level approval workflow processing
  • Status tracking and historical record keeping
• Prohibited Activities — Users shall not:
  • Attempt to bypass security controls or access restrictions
  • Use the system for personal or non-business purposes
  • Share system data with unauthorized parties
  • Interfere with system operations or other users' access

By using this system, you agree to receive notifications and communications regarding your document submissions and system activities:

• Status Updates — You will receive notifications about changes to your submitted documents, including approval, rejection, or requests for additional information.
• Communication Channels — Notifications may be sent through configured channels including:
  • Email notifications to your corporate email address
  • LINE messaging (if configured)
  • In-app notifications within the system
• System Announcements — You may receive important system announcements regarding maintenance, updates, or policy changes.
• Notification Preferences — Where available, you may configure your notification preferences through your profile settings.

The organization provides this system "as is" and makes no warranties regarding continuous availability or error-free operation. The organization shall not be liable for:

• System downtime or service interruptions
• Data loss resulting from technical failures (users are advised to keep personal records)
• Delays in document processing due to technical issues

The organization reserves the right to modify these Terms of Service at any time. Users will be notified of significant changes through system announcements. Continued use of the system after changes constitutes acceptance of the modified terms.

For questions or concerns regarding these Terms of Service, please contact the system administrator or your department's administrative officer.